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Advisory Board Minutes 1998-01-28
COUNTY OF DUKES COUNTY          DUKES COUNTY ADVISORY BOARD

A meeting of the County of Dukes County Advisory Board was held on Wednesday, January 28, 1998, at 7:00 p.m. at the County Courthouse, notice of such meeting having been posted as required by law.

Members Present:        Ted Morgan, Chairman (Edgartown - 28.95)
                        Pamela Goff  (Chilmark - 19.58)
                        Roger Wey (Oak Bluffs - 16.56)
                        Tristan Israel (Tisbury - 15.15)
                John Early  (West Tisbury - 12.87)

Also Present:   Carol Borer, County Manager
Mary Ann M. Alwardt, Executive Assistant
Daniel Flynn, County Commissioner
Leonard Jason, Jr., County Commissioner
Elizabeth Talbot, County Commissioner
                        Noreen Mavro Flanders, County Treasurer
                        Dianne E. Powers, Register of Deeds     
                        Katherine May-Waite, Senior Clerk / M. V. Parking Clerk
Philip Reynolds, Airport Manager
Henry F. Decoteau, Veterans’ Agent
Robert A. Culbert, Beach Manager/Testing Lab Director
David Kann, MVAWWTF Director
Robert W. Sawyer
                        Julie Dulude, Vineyard Gazette

Chairman Morgan opened the meeting as a public hearing at 7:00 p.m.

Mr. Morgan commended the County Commissioners for their submission of a budget at this early date.
Commissioner Jason indicated that the credit belongs to the County Manager.

Carol Borer, County Manager reviewed and addressed with the Board the proposed County of Dukes County Fiscal Year 1999 Budget and an updated report of anticipated revenues (dated 01/23/98).

[ Mr. Israel arrived @ approximately 7:10 p.m. ]

Mr. Early inquired as to the reason for zero funding under departments 1500 and 1510.
Mrs. Borer noted that the proposed FY99 budget is very tight; FY98 revenue


COUNTY OF DUKES COUNTY                          Meeting 01/28/98
DUKES COUNTY ADVISORY BOARD                     Page 02


projections not coming true to light - FY99 revenue projections more on the
conservative side.  She reported that she has discussed the issue of the
zero funding in those lines with Aids Alliance and the Dukes County Health & Human Services Advisory Council and advised them that they may possibly be funded if money is available at the time of supplemental budgeting.

Mrs. Goff inquired as to why the businesses that utilize the Wastewater Treatment Facility are not able to carry the expense and why this is not assigned to the Business Park.
Mrs. Borer indicated that the Wastewater Treatment Facility (WWTF) is a separate department from the Airport and Airport Business Park.  She reported that an increase in revenues is anticipated; room for more business development; more businesses to be tied into the treatment facility.  She also reported that a more accountable billing system is to be put into place.

Mr. Israel recommended allocating a modest amount to Health & Human Services and Aids Alliance; i.e. $2,000 & $1,000 respectively.
Mrs. Borer commented on the potential for any excess from the Health & Human Services Advisory Council’s FY98 budget to be carried over to FY99
(FY98 budgeted $10,000).
Mr. Israel asked how the other Advisory Board members feel about this.
Mr. Wey suggested $500 would be a nominal amount.
Mr. Early and Mrs. Goff concurred.
It was agreed to fund this amount; reduce the surplus by $500.

Mr. Morgan commented on revenue derived from C & I License Plates; also inquired as to whether income basically offsets expenses of M. V. Parking Clerk.
It was indicated that a new vendor has been acquired by the office of the Parking Clerk; income should offset expenses.
Mr. Morgan commented on rent paid by the State for courthouse space.
Mrs. Flanders explained the structure of rent payments made by the State.

Mrs. Goff addressed the C & I License Plate revenue and inquired as to whether there is a restriction placed on the use of these funds; costs reflected in budget?
Mrs. Borer indicated that these funds are designated for tourism and economic development projects.



COUNTY OF DUKES COUNTY                          Meeting 01/28/98
DUKES COUNTY ADVISORY BOARD                     Page 03


Mr. Morgan asked for an explanation of the income ($59,000) and expenses ($35,000) under Misc Legal & Audit.
Mrs. Borer indicated that the audit is projected to be $15,000; legal expenses budgeted for 1998 @ $10,000 with expenses in 1997 @ $25,900; therefore, $20,000 budgeted for 1999.
Mrs. Flanders indicated that the income comes from the Communication Center (alarm fees).

Mr. Morgan commented on the County Testing Lab; are the expenses ever going to offset the income?
Mrs. Borer noted that revenues are up; higher at this point than last year.  She indicated that public efforts are being pursued in an effort to get more people to utilize the County lab.  She reported that activity at the Lab is growing; lab assistant to be hired.
Robert Culbert reported that this fiscal year to date the expenses have balanced the income.

Mr. Morgan commented on the Recreation Dept.  He inquired as to whether the income is derived solely from the sale of beach stickers.
Mrs. Borer responded in the affirmative.
Mr. Morgan noted that this income can be limited due to beach closing restrictions.

Mr. Morgan commented on the income/expenses of the Wastewater Treatment Facility.
Commissioner Flynn reported that an Airport Commissioner subcommittee is presently addressing a fee structure for sewer bills whereby the income should offset the expenses.

Mr. Early noted that FY98 projected Airport revenue appears to be low at present.
It was indicated that revenues are coming in at this time.

Mr. Early inquired as to what the Town assessments will be; it was previously noted that they will not be over 2 ½.
Mrs. Flanders indicated that assessment figures are provided by the Department of Revenue.

Mr. Israel commended the Commissioners and Carol Borer for a timely and coherent budget report.

COUNTY OF DUKES COUNTY                          Meeting 01/28/98
DUKES COUNTY ADVISORY BOARD                     Page 04


[ Chairman Morgan closed the hearing at this time ]

Mr. Israel made a Motion to Approve the proposed County of Dukes County Fiscal Year 1999 Budget in the amount of $2,140,789.91 as presented; to include the amount of $500 to be funded to Dept 1500 Health & Human Services.
Mrs. Goff Seconded the motion.
Chairman Morgan called for a vote:      Tisbury (15.15)          -      YES
West Tisbury (12.87)  - YES
Oak Bluffs (16.56)           -  YES
Chilmark (19.58)             -   YES
Edgartown (28.95)      -        YES
Motion was Unanimously Approved.

Noreen Mavro Flanders, County Treasurer, presented a request for six (6) transfer items; FY98 budget.

Mr. Early made a Motion to Approve the FY98 budget adjustments as presented.
Mr. Israel Seconded the motion.
Chairman Morgan called for a vote:      Tisbury (15.15)          -      YES
West Tisbury (12.87)  - YES
Oak Bluffs (16.56)           -  YES
Chilmark (19.58)             -   YES
Edgartown (28.95)      -        YES
Motion was Unanimously Approved.


There being no further business, the meeting adjourned at 7:45p.m..

_____________________________________
Ted Morgan, Chairman
County of Dukes County Advisory Board



                        

advisory board 012898.doc                                                               


 
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