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Advisory Board Minutes 2000-06-27

A Regular Meeting of the County of Dukes County Advisory Board was held on Tuesday, June 27, 2000 at 12:00 Noon in the Conference Room of the Martha’s Vineyard Airport, notice of such meeting having been posted as required by law.

Members Present:        Ted Morgan, Chairman (Edgartown – 30.27)
                        Warren Doty (Chilmark – 18.88)
                        Tristan Israel (Tisbury – 14.67)                        
Absent: John Early  (West Tisbury – 13.51)
                Carl Widdiss (Aquinnah – 4.08)
                        Roger Wey (Oak Bluffs – 16.62)

Also Present:           Carol Borer, County Manager
Marsha Smolev, Executive Assistant
                        Noreen Mavro Flanders, County Treasurer
                        Stephen Berlucchi, County Engineer
Chairman Morgan opened the meeting at 12:07 p.m., the purpose of which was to vote on the Supplemental Budget transfers that were presented.  The County Manager explained the line item transfers.  Discussion followed about the environmental cleanup and travel lines (for Ben Jones) in the Airport Department.  The County Engineer updated the Board on the fuel farm project that the bid came in even higher than expected.  Chairman Morgan asked about the money set aside for the Storage Building.  Mr. Weibrecht, Airport Manager, was asked to join the discussion to explain this expense.  Mr. Weibrecht said the building (which will cost about $100,000) will be for sand and snow removal equipment.  

Mrs. Borer asked about the $15,000 for overtime, if it is enough.  Treasurer Noreen Flanders said it is.

Mrs. Borer explained that excess money in Recreation and Emergency Management Departments were moved to cover expenses where department heads need the additional funds.  Mr. Doty asked for an explanation of the miscellaneous contractual line in Emergency Management.  This money will be used to cover monthly fees on equipment like radios and pagers.  

Discussion followed about the number of people in the Treasurer’s Office and their need for furniture.  Mr. Doty asked what will become of the Treasurer’s Office space in the Courthouse when that department moves to the Administration Building.  Mrs. Borer replied that the County might place a new employee in that office.  The County Commissioners will have to decide on the use of the space.  
The County Engineer, Stephen Berlucchi, spoke about the new Administration Building and addition, adding that the conference room that is planned will accommodate up to 55 people.  Mr. Doty was concerned about landscaping the new building.  The Board concurred that this being the focal point of County Government, the building, which is modest in design, should be well landscaped.  Mrs. Borer mentioned that a flagpole has been donated and will be installed at the building.  Mr. Morgan said the Board had requested plans and drawings, and these have been made available.  He added that Mr. Early was contacted, and he agrees that the County has complied with the request of the Advisory Board.  Mr. Doty said Mr. Early’s concern had been about the attractiveness of the building and the roofline.  Mr. Doty felt these issues have been addressed and stressed that money be made available for dressing up the appearance.  Mr. Doty asked about free cash.  Mrs. Flanders explained that there will be additional free cash at the end of this fiscal year.

Mr. Morgan Moved that the Supplemental Budget Transfers be approved including the $150,000 for the Addition to the Administration Building.  Mr. Doty Seconded the Motion.  Mr. Morgan called for the Vote:
Ted Morgan, Chairman (Edgartown – 30.27)   -Aye
                        Warren Doty (Chilmark – 18.88)                  -Aye
                Tristan Israel (Tisbury – 14.67)                        -Aye

The Motion passed unanimously.  

Mr. Doty reminded the Board that there was discussion at the last meeting about giving funds to the Dukes County Health Council.  He inquired about progress on this issue.  Mrs. Borer explained that the FY 2001 Budget is at the State awaiting passage.  This has to happen before there can be a Supplemental Budget.  Discussion followed about the timing of this.  Mrs. Borer will “keep the Board posted” about the Supplemental Budget that she believes will be in about October.  

Mr. Israel asked about the Health Resource Coordinator.  Mrs. Borer explained that $13,500 was approved for the Access Coordinator and $50,000 for the new position.  Mr. Doty reiterated that he believed it was the intention of the Advisory Board for the County to fund the Health Council in the manner it funded the DCRHA (which received $45,000.)
Mr. Doty Moved to Adjourn.  Mr. Israel Seconded the Motion.  The meeting adjourned at 12:35 p.m.

Ted Morgan, Chairman
County of Dukes County Advisory Board

The County of Dukes County PO Box 190, Edgartown, MA 02539
Phone: 508.696.3840    Fax: 508.696.3841
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