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Advisory Board Minutes 2002-06-17
A Public Hearing and meeting of the County Advisory Board was held on June 17, 2002 at 7:00 PM in the Conference Room of the County Administration Building, notice of such meeting having been posted as required by law.

Members Present:        Ted Morgan, Chairman (Edgartown – 31.58)
                        Richard Combra (Oak Bluffs – 15.15)
                Warren Doty (Chilmark – 20.48)
                        John Early  (West Tisbury – 14.18)
                        Tristan Israel (Tisbury – 13.58) (7:37 PM)

Absent:         Carl Widdiss (Aquinnah – 3.30)
                        
Also Present:           Carol Borer, County Manager
Marsha Smolev, Executive Assistant
                        Noreen Mavro Flanders, County Treasurer
                        David O’Sullivan, Special Sheriff
                        William Weibrecht, Airport Manager
                        Robert Sawyer, County Commissioner (7:06PM)
                        Josh Sabatini, Vineyard Gazette
                        Nelson Smith
                        George Schiffer
                        Philippe Jordi, DCRHA Executive Director (7:17 PM)
                        John Abrams, Island Affordable Housing Fund (7:17 PM)
                                                                        
Chairman Morgan opened the Public Hearing on the FY 2003 County Budget at 7:00 PM.  Warren Doty asked how it was possible to cut the overall budget.  Mrs. Borer said the task was difficult and salaries were frozen.  It was noted that the Water Testing Lab purchased a large piece of equipment in FY02 and that FY03 Budget was reduced accordingly.  Richard Combra asked about the increase in the Treasurer’s Dept.  Mrs. Borer explained the changes that the Assistant Treasurer’s hours would be increased to full time, and a Senior Financial Clerk was hired.  Also, funds were included for GASB 34 computer software.  Warren Doty noted changes in the Airport Department, namely the breakdown to include the Water Dept.

Mrs. Borer reported that the County Commissioners had reviewed and approved the FY 2003 Budget.  She then reviewed the Budget line by line.  

Warren Doty noted an error in the Chilmark assessment.  Mrs. Flanders said she would correct it.

There was a discussion about the Unreserved Fund Balance, that $10,000 would remain after transfers.

Mrs. Borer reviewed the Revenues, including the Deeds Excise line.  Warren Doty asked about the Community Preservation Fund.  Mrs. Flanders said the Registry collected the funds but the County received nothing for administration. Chairman Morgan asked about the Airport’s Parking lines.  Mrs. Borer explained Parking was being divided into long and short term.  

Chairman Morgan asked for questions as the County Manager reviewed each Department.  There was discussion about the Courthouse renovations.  Courtroom renovations will be contracted for by the end of this Fiscal Year, but not started until Court was out of session, probably November.  George Schiffer asked for explanations of several Departments’ miscellaneous contractual lines.  Mrs. Borer explained, for example, that from that line in the Courthouse, bills for trash removal, flag raising and lift repairs were paid.  

Mrs. Borer reviewed new lines in the County Engineer’s Budget, namely for auto insurance and gas for the County car that the Sheriff’s Department gave the County.  Mrs. Borer reviewed Department 1000, the miscellaneous contractual line that was used for: advertising, New York Avenue property cleanup, Falmouth Trophy, Barnstable procurement, the grant writer, Cape Cod Chamber of Commerce, Annual Report, employment posters, Commissioners’ Cuttyhunk trip. Each Department now had advertising lines, so there would be less spent on advertising from Department 1000 in FY 03.

John Early asked about the computers for the Access Program that had been requested at a prior meeting.  Mrs. Borer explained that staff and computers would be grant funded for the Vineyard Health Care Access Program.  Mrs. Borer reported that she met with the Department of Medical Assistance and reviewed the reimbursement possibilities for the Access Program.  After the first quarter of next Fiscal Year, Mrs. Borer would revisit reimbursements that could increase the bottom line of that budget.  

Mrs. Borer continued with Department reviews, noting past funding for the Health Council and the fact that in FY 03, there would be zero funding for Department 1510.

Hours for the Recreation Manager and Lab Director (Rob Culbert) were explained.

Review continued.  Mrs. Flanders noted an 18% increase in Group Life Health Insurance for Retirees.  

There was some discussion about the fact that education in Civil Defense was cut to reflect how much was truly spent in FY 02.

Mrs. Borer reviewed the history of funding for the Dukes County Regional Housing Authority and announced this Department could not be funded in FY 03.  Tristan Israel questioned this and noted that the DCRHA was approaching towns for funding.  Discussion followed.  Chairman Morgan suggested possibly being able to fund the DCRHA some in the Supplemental Budget, but reminded the Board members that the County employees’ salaries were being leveled funded for the first time.  John Early said he understood, but that was a “lukewarm commitment to one of our biggest problems.”  Philippe Jordi reviewed his request for funding adding that the DCRHA had expanded outreach and 24 Island families had received rental assistance.  He added that lack of funding would impact three families now receiving rental assistance.  John Abrams stressed the need for funding saying the towns and other agencies were increasing their support but the county was going down to zero rather than escalating.  Tristan Israel suggested if it was only $16,000 for the rental assistance, then it should be funded.  Chairman Morgan said it was not the job of the Advisory Board to change categories in the budget.  He said the Board could make a recommendation, that they were advisory.  Tristan Israel suggested recommending that $16,000 be found in the end.  Mrs. Borer said it could be discussed at the Supplemental Budget meeting.

John Abrams, Philippe Jordi, Commissioner Sawyer left at 8:00.  Commissioner Sawyer soon returned.  

Mrs. Borer reviewed the Rodent Control Department, explaining the Schools’ Integrated Pest Management Programs and the fact that the Rodent Control Officer was working with the schools to develop this new State required program.

There was discussion of the hours of the Veterans’ Agent, the fact that the budget was increased to cover 30hr. weeks, but in fact, Mrs. Murphy was averaging about 20 to 22 hours/week.  Mrs. Borer said she and the Veterans’ Agent were looking for ways to increase availability in all the towns.  

The County Treasurer explained how the State funded the Sheriff’s Department and how the FY 03 Budget was cut by 10% the State.

The Airport Budget was reviewed.  Mrs. Borer explained that employees, including County employees Airport Manager and Assistant Manager were level funded.  She noted there was no Union Contract yet.  Mrs. Borer answered a question about New Wage Reserve for when the Union Contract was settled.  Airport Manager Weibrecht  explained that the Airport would be selling water, that it was no longer free from Oak Bluffs.  He said the Airport needed to develop a system to accommodate the Water and Wastewater uses of tenants in the Airport Business Park.  

Mrs. Borer asked about the PCE cleanup.  Mr. Weibrecht explained how any new hot spot sets the clock running again for testing.  Mrs. Borer questioned if $23,000 was enough to budget.  Mr. Weibrecht said there was a hot spot that cost about $2000 a month for 8-9 weeks, but he believed they would be expending less in FY 03.

Chairman Morgan closed the Public Hearing at 8:20 PM.  

Tristan Israel Moved that the Advisory Board recommend to the County Commissioners that they look into the possibility of finding the minimum $16,000 for the Regional Housing Authority. Richard Combra Seconded the Motion.  Mrs. Borer explained the Commissioners wouldn’t be meeting on the Budget again until the Supplementary Budget Meeting.  The Chairman called for the vote:
Tisbury         yes
Oak Bluffs              yes
West Tisbury    yes
Chilmark                yes
Edgartown               yes
The Motion Carried Unanimously.  

John Early Moved that the Advisory Board approve the FY 03 County Budget as presented at a level of $3,890,406.30.Tristan Israel Seconded the Motion.  The Chairman called for the vote:

Tisbury         yes
Oak Bluffs              yes
West Tisbury    yes
Chilmark                yes
Edgartown               yes
The Motion Carried Unanimously.

The Supplementary Budget Transfers were reviewed.  There was an explanation of New Wage Reserves and a question about holiday/vacation/sick pay at the Airport.  

Commissioner Sawyer and Nelson Smith left at 8:30 PM.  Commissioner Sawyer returned.

Mr. Weibrecht explained the need for these transfers should employees not be able to take accrued time due to the summer schedule.  There were explanations about money transferred out of retirement, as well as the copy machine funds in the Registry.  

John Early Moved that the Transfers totaling $284,539.45 be Approved.Tristan Israel Seconded the Motion.  The Chairman called for the vote:

West Tisbury    yes
Chilmark                yes
Oak Bluffs              yes
Tisbury         yes
Edgartown               yes
The Motion Carried Unanimously.

Tristan Israel Moved that the Minutes of April 24, 2002 be Accepted as written.  John Early Seconded the Motion.  
Tisbury         yes
West Tisbury    yes
Edgartown               yes
The Minutes were Accepted as written.  


Warren Doty Moved that the Minutes of May 30, 2002 be Accepted as written.  Richard Combra Seconded the Motion.  
Chilmark                yes
Oak Bluffs              yes
Edgartown               yes
The Minutes were Accepted as written.  


John Early Moved that the meeting adjourn.  Richard Combra Seconded the Motion.  The meeting Adjourned at 8:40 PM.


-------------------______________________________
Ted Morgan, Chairman
County of Dukes County Advisory Board


 
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