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Advisory Board Minutes 2006-09-27
DUKES COUNTY ADVISORY BOARD FOR EXPENDITURES
Meeting Minutes
Wednesday, September 27, 2006 at 7:00 p.m.
County Administration Building

Call to Order
Chairman John Early, West Tisbury CAB representative (14.05%) with a quorum present with 79.92% of the weighted vote.  County Advisory Board Members present included: Art Smadbeck, Edgartown CAB representative (32.85%), Tristan Israel, Tisbury CAB representative (13.82%); and Frank Fenner, Chilmark CAB representative (19.20%)

Other representatives or visitors present included: County Manager E. Winn Davis; Jennifer Caton, Executive Assistant to the Dukes County Manager; Noreen Mavro Flanders, Dukes County Treasurer.

Adoption of Minutes:
Art Smadbeck / Frank Fenner MOVED to accept the May 24, 2006 Minutes, SO VOTED with the following roll call vote:
John Early, West Tisbury (14.05%) AYE
Art Smadbeck, Edgartown (32.85%) AYE
Frank Fenner, Chilmark (19.20%) AYE
Tristan Israel, Tisbury (13.82%) ABSTAINED


New Business:

Retirement Board Request
Noreen Mavro-Flanders presented the Local Option Accidental Death Benefit Increase as stated in Chapter 55 and Section 3 of Chapter 64 of the Acts of 2006.  She gave a brief explanation of the benefit and why it was being presented to the board.  She explained that because it could increase the un-funded liability, it is required by law to be presented to the Advisory Board.

Tristan Israel / Frank Fenner MOVED to accept the Local Option Accidental Death Benefit Increase as stated in Chapter 55 and Section 3 of Chapter 64 of the Acts of 2006,SO VOTED with the following roll call vote:
Tristan Israel, Tisbury (13.82%) AYE
John Early West Tisbury (14.05%) AYE
Art Smadbeck Edgartown (32.85%) AYE
Frank Fenner Chilmark (19.20%) AYE



Transfers
Noreen Mavro-Flanders presented a list of budget transfers that needed to be approved (see attached). She provided a brief explanation of the transfers.
Tristan Israel / Art Smadbeck MOVED to accept the transfers as stated, SO VOTED with the following roll call vote:
Tristan Israel, Tisbury (13.82%) AYE
John Early West Tisbury (14.05%) AYE
Art Smadbeck Edgartown (32.85%) AYE
Frank Fenner Chilmark (19.20%) AYE

Supplemental Transfers
Noreen Mavro-Flanders presented a report of Supplemental Transfers (see attached).

Tristan Israel asked how much the auditors recommend to have in the unreserved fund.  Noreen Mavro-Flanders replied that the auditor has recommended that there be a capital fund to replace computers and for repairs of buildings.  She pointed out that there has never been enough of an unreserved fund balance to start one.  She also explained that the auditor has never recommended a particular amount and she would ask him.

Winn Davis gave a brief explanation on the reasons behind the request for the transfer.  

Tristan Israel / Art Smadbeck MOVED to accept the Supplemental Transfers as stated, SO VOTED with the following roll call vote:
Tristan Israel, Tisbury (13.82%) AYE
John Early West Tisbury (14.05%) AYE
Art Smadbeck Edgartown (32.85%) AYE
Frank Fenner Chilmark (19.20%) AYE



Other Business

GASB-45 Update
Noreen Mavro-Flanders gave an update on the status of implementing the GASB-45 retirement benefits.   She explained that she has ¾ of the information necessary.  She explained that there is a cost savings if all the units worked together, instead of individually.  Noreen requested that the board members go back to their other selectmen and auditors and encourage them to work together.   

There was a brief discussion regarding if Tisbury has responded and is currently working with the group.  Noreen explained that Tisbury never participates.  Tristan Israel said he would talk to them.  


NACo. Prescription Discount Card
Winn Davis gave a brief presentation on the free County Prescription Discount Card through NACo.  

Goal Setting Meeting
Winn Davis announced that there would be a goal-setting meeting in late October with the County Commissioners.  He would like to have the Advisory Board involved.   

Tristan Israel asked for information regarding the Rodent Control and Engineering Departments’ invoices.

Winn Davis said the information would be forthcoming.  

The other board members expressed an interest as well.

Calendar:
·       The next County Advisory Board for Expenditures Meeting is concurrent with the Dukes County Commissioners Regular Business Meeting on Wednesday, February 8, 2006 at 5:30 p.m. at the Administration Building

Upon MOTION by Tristan Israel, seconded by Art Smadbeck, the meeting Adjourned at 7:35 p.m.


Respectfully Submitted by:

_______________________________________
JOSEPH E. SOLLITTO JR., Clerk of the Courts1182007_41023_0.bmp




 
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