Requests For Proposals
for lease of space
at 29 Breakdown Lane, Tisbury, MA
The County of Dukes County (The “County”) is seeking an individual or a firm to lease the second floor space at 29 Breakdown Lane, Tisbury, Massachusetts 02568.
Interested parties should read the enclosed information and direct questions in writing to Martina Thornton, County Manager via e-mail: firstname.lastname@example.org.
Receive Proposals no later than 1:00pm on May 25, 2018
The County purchased the building in Tisbury to house a senior day program. It was determined that the senior day program will occupy the first floor only. The County intends to lease the second floor of the building. Currently the second floor is unoccupied. Any potential tenant will be allowed to use the upstairs only for purposes that will not be disruptive to the downstairs tenant and its programing. The County Commissioners will hold a public hearing in Tisbury prior to contracting for the lease of the second floor, as required by state law.
The rental space comprises of 1,854 sq. ft., more or less, and is depicted on the attached plan (the “Leased Space”). It includes three offices, one storage space, open space and one handicap accessible bathroom. There is separate entrance to the upstairs from the side of the building via staircase.
This space is not suitable for offices and services that require everyday access by the public because the handicapped lift will not be available to the general public due to its location in the middle of a secure space of the downstairs tenant. Special arrangements can be made on an individual basis if the upstairs tenant needs to use the lift occasionally and for special circumstances.
The entire first floor is being occupied by Senior Day Program, and any use of the upstairs needs to be complimentary and not disruptive to the Program.
The value of the leased space was determined based on the Rental Schedule prepared by Martha’s Vineyard Appraisal for Dukes County dated March 6, 2017, with a base rent to be at least $25.00/sq ft. The County Commissioners will consider proposals for less than market value if the applicant offers a community benefits that, in the sole discretion of the County Commissioners acceptable to offset the loss of the market value rent. No lease for less than market value can be signed unless agreed on by all six island towns.
Use of the Leased Space must be legal and comply with all applicable laws, codes, regulations and local zoning requirements, and must be compatible with the senior day program which will be operated by the downstairs tenant, as determined in the sole discretion of the County Commissioners.
The will be leased to the successful proposer for a three-year period, with an option to renew for another three years.
The successful proposal shall be ready to sign a lease no later than June 15th, 2018. A proposed lease is appended hereto and made a part hereof of this RFP, which lease shall list all lease requirements of the County.
Minimum Required Documentation:
Completed attached “Intent to Lease” document. For the competitive market rates see Rental Schedule prepared by Martha’s Vineyard Appraisal for Dukes County dated March 6, 2017.
Completed Disclosure of beneficial interest as required by MGL Chapter 7C, Section 38.
Completed attached Certificate of non-collusion.
Proposal Deposit in the amount of One Thousand Dollars ($1,000), in a form of a cashier’s check or money order, which will be forfeited to the County should the successful proposer fail to execute lease by June 15, 2018.
Letter of recommendation from CPA or lending institution that the leasing entity has the financial stability or wherewithal to undertake the lease at the offered rate.
All lease proposals shall include and will be evaluated based on the following comparative criteria:
Individual and/or organizational description, financial plan and guarantees of performance, including a statement of expertise to complete a successful lease period as proposed with special emphasis placed on past lease history.
A narrative statement of any need to alter the Leased Space for the needs of the proposer (at the cost of the proposer), and guarantees that the proposer will not be disruptive to other tenants and their activities.
A narrative statement of all services and activities that will be performed or offered at the Leased Space, with an estimated number of regular users (employees); an estimated number of visitors (customers) per day; and an estimated number of parking spaces needed on regular bases;
Full contact information for the responsible individual or individuals for the leased space, including a resume and phone numbers for routine and emergency contact..
Proposed lease payments and, if applicable, any community benefit offered, as proposed in the Intent to Lease document.
The County Manager will assign a rating of Highly Advantageous (HA), Advantageous (A) or Not Advantageous (NA) to each of the five (5) Comparative Evaluation Criteria listed above. Based on these evaluation criteria ratings, a composite rating will be created for each Proposer. Based on these composite
ratings for each proposal, the County
Manager make a recommendation to the County Commissioners as to which proposal is most advantageous based on the process above and the composite ratings. The final decision shall rest with the County Commissioners.
The County Commissioners reserve the right to award leases to the proposer deemed to be most advantageous to the County, taking into account all of the evaluation criteria set forth herein.
The successful organization will be responsible for securing required permissions and approvals to include but not be limited to county, town and regional building, planning, environmental and other approvals, as applicable.
Sealed proposals will be received at the Office of the County Manager at the Dukes County Administration Building, 9 Airport Road in Edgartown by the date and time set forth below and should be clearly marked “Proposal to lease space at 29 Breakdown Lane, Tisbury”.
The successful proposing organization will receive a notice of award after a public hearing is conducted and the County Commission approves the lease, at which point the proposer must execute the attached lease and commence paying rent no later than June 15th, 2018, otherwise the Proposal Deposit will be forfeited to the County.
The County shall observe the following schedule:
Advertisement in local newspaper: May 10, 2018
Receive Proposals no later than 1:00pm on May 25, 2018.
Advertise Public Hearing in both local newspapers May 24th & 25th and May 31st & June 1st, 2018
Public Hearing in Tisbury on June 8, 2018 at 3:30pm the MV Senior Services Building at 29 Breakdown Lane, Tisbury, MA 02539.
Approval of the final lease by the Dukes County Commission on August 1, 2018.