The County of Dukes County
Section IV. County Departments in General
A.  Departments and Responsibilities.
             
There have been created the following de-partments and responsibilities.

1.  Administration: Shall include all activities pertinent to the activities of the County Manager as set forth in DCHRC Section ll,B and to promote regional service delivery opportunities in the County. It shall be responsible for preparing the annual budget. Any administrative re-sponsibility or function not assigned by law or this administrative code to a department or office, unless otherwise provided by the DCHRC, shall be assumed by the County Manager or the manager’s designee.

2.  Department of County Airport:

a)  Operations- shall be responsible for meeting all Federal and Commonwealth rules and regulations for the provision of a public commercial airport. The Department is also responsible for the providing for the cus-tomer service of all private and commercial passengers, taxi-cab  regula-tions, airplane fueling and air traffic control contracting. The department shall have all of the other powers and duties which are given to airport departments by the general laws of the Commonwealth and such other powers, duties and responsibilities as may be provided by County ordi-nance or this administrative code.

b)  Business Park - shall be responsible for supervi-sion and operation of the property known as the Martha’s Vineyard Airport Busi-ness Park as well as the property on the County Airport that is used as non-aviation commercial property.

c)  Department of Wastewater Treatment: The Department is responsible for the operation and maintenance of the County wastewater treatment facility. Additionally, the Department must provide test results to pertinent Commonwealth agencies and maintain all local, state and federal records as required. The Department shall have all of the other powers and duties which are given to such departments by the general laws of the commonwealth and such other powers, duties and responsibilities as may be provided by County ordinance or this administrative code.

3.  Office of Clerk to the Commission: Shall serve as the chief records keeper for the County, shall coordinate the sending of all notices and other correspondence from the County to the several within the County and shall receive all notices and other official correspondence from such municipalities directed to the County, shall coordinate and supervise all election-related matters affecting the County with the municipal clerks, boards of registrars of voters, election commissions and other local officers performing similar duties. The County Clerk shall have such other powers and  duties as may be provided by County ordinance or this administrative code.     

4.  Department of Emergency Management: Shall serve as the Department responsible for county planning as it relates to response to natural disasters. The Department shall have all of the other powers and duties which are given to such de-partments by the general laws of the Commonwealth and such other powers, duties and responsibilities as may be provided by County ordinance or this administrative code.

5.   Department of County Engineering: Shall serve as an engineering and construction resource for professional engineering needs in County Departments, Towns, special dis-tricts and other organizations on the island. The engineer shall have all of the other powers and duties which are given to professional engineers by the general laws of the Commonwealth and such other powers, duties and responsibilities as may be provided by County ordinance or this administrative code.

6.  Department of Human Resources/Personnel: Shall be responsible for the design, planning implementation and maintenance of all local, County, Commonwealth and Federal rules and regulations pertaining to the hiring, training, and reporting of personnel in the County government. The Department shall have all of the other powers and duties which are given to human resource departments by the general laws of The Commonwealth and such other powers, duties and responsibilities as may be provided by County ordinance or this admin-istrative code.

7.  Department of Legal Services: County Counsel shall perform such duties as may be required and directed by the Commissioners to meet the general legal service needs of the County including the prosecution, defense or compromise of claims, actions and proceedings by direction of the Commissioners and shall gener-ally advise the Commissioners, departments and agencies of the County and have such powers, duties and responsibilities as may be provided by general laws or the DCHRC.

8.  Department of Health & Human Services: The Department shall facilitate and manage locally funded public health needs and programs provided the residents of the County, seek public and private funding for public health & human services provision, generate and disseminate public health & human services educational information, collect and provide health & human services data as may be needed, and serve as coordinator to the Dukes County Health and Human Services Advisory Council.

9.  Office of the County Sheriff: There shall be a County Sheriff elected as provided by law and The County Sheriff shall have the general care and superintendency of all jails, communication centers, and process service maintained by the County. The County Sheriff shall have all of the other powers and duties which are given to county sheriffs by the general laws of the commonwealth and such other powers, duties and responsibilities as may be provided by County ordinance or this administrative code.

10.  Department of Environment: The Department shall have the responsibility for superintendence of County owned beaches and recreational property and flora and fauna thereon. Further, it shall be responsible for testing the public and pri-vate water sources of the County, any and all environmental and recreational responsibilities as may be provided the County residents, and monitoring the legal issues pertinent to endangered species and beach environment. The Department shall have all of the other powers and duties which are given to such departments by the general laws of the Commonwealth and such other powers, duties and responsibilities as may be provided by County ordinance or this administrative code.

11.  Office of the County Register of Deeds: There shall be a Register of Deeds elected as provided by law. The Department shall have general charge and superintendence of the County Registry of Deeds and all of the books, records, deeds, and other papers belonging thereto and shall be responsible for the management and exercise of all the powers, duties and     responsibilities assigned to registers of deeds by the M.G.L. including chapters thirty six and one hundred and eighty-five thereof. The Department shall also have responsibil-ity for collecting deeds excise taxes in accordance with M.G.L. Chapter 64D and specific laws of the DCHRC.   The department shall have such additional responsibilities as may be provided by general laws of the Com-monwealth, County ordinance or this document.

12.  Office of County Treasurer:  There shall be a County Treasurer elected as provided by law and shall exercise all the powers and duties given to County Treasurers by MGL Chapter 35. This office shall be responsible for maintaining all accounting, financial and budgetary records of the County to include but not be limited to management of payroll, accounts receivable, accounts payable and general ledger, investment and borrowing of funds, management of cash, and preparation of reports on the County’s financial status.  The County Treasurer shall supervise and serve as the department head for the office of the Martha’s Vineyard Parking Clerk.

13. Department of Veterans Affairs: The Department provides for the provision of Federal Veter-ans Administration and general laws governing the financial support of local veterans. The Department shall have all of the other powers and duties which are given to such departments by the general laws of the Commonwealth and such other powers, duties and responsibilities as may be provided by County ordinance or this Administrative Code.

14.  Department of Pest Control: The Department provides for pest control service and education on a regional level and oversees integrative pest control management in school, towns, and County buildings and surroundings.

B.  Responsibilities of Department Heads and Office Supervisors:

Each County De-partment Head or Supervisor of an office is subject to the administrative and su-pervisory direction of the County Manager  in accordance with the general laws of the Commonwealth, this document and the Dukes County Home Rule Charter. It is recognized that certain Department Heads, both elected and ap-pointed, have statutory authority and responsibilities apart from or in addition to those which derive from the Dukes County Home Rule Charter, Nothing in this code shall reduce their responsibility and authority under those statutes. De-partment Heads and office supervisors shall:

1.  Organize the operations and the work of their respective departments or of-fices;
        
2.  Direct, supervise and coordinate the work of the department or office in order to meet the mission of the department or office;

3.  Plan and implement the most efficient and effective use of personnel and      activities in order to meet County goals and provide services to the residents of the county;

4.  Coordinate work activities, assignments and projects with other County de-partments and offices in order to maximize resources and services and minimize taxes or fees;

5.  Insure that policies of the department or office are consistent with those of the County, Commonwealth and Federal government;

6.  Circulate all grant applications to the County Manager prior to the submis-sion of such applications;

7.  Follow all personnel, purchasing and other administrative procedures of the County;

8.  Manage budgeted resources in a manner consistent with appropriations and County policies;

9.  Keep the County Manager informed concerning departmental or office ac-tivities;

10.  Make periodic reports to the County Manager and special reports as neces-sary;

11.  Identify and report opportunities to the County Manager for non tax revenue enhancements within all departmental operations;

12.  Identify and report opportunities for inter-local cooperation and regional and shared service delivery to the County Manager;

13.  Notify the County Manager of any legal proceeding brought or expected to be brought against the County or any officer of the County as soon as pos-sible after having knowledge of any such legal proceeding.