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County Commission Minutes 09/24/03
A regular meeting of the County of Dukes County Commissioners and Joint Meeting with the Dukes County Financial Advisory Board was held Wednesday, September 24, 2003 at 7:30 p.m. in the conference room of the County Administration Building, notice of such meeting having been posted as required by law.

Commissioners Present: John Alley, Chairman; Leslie Leland; Robert Sawyer; Nelson Smith; Paul Strauss; Roger Wey.
Financial Advisory Board Members: Arthur Smadbeck, (Edgartown – 31.40)
                                       Warren Doty (Chilmark – 18.51)
                                        John Early, Chairman, (West Tisbury – 15.11)
                                            Tristan Israel (Tisbury – 15.06)
Absent:                                Carl Widdiss (Aquinnah – 3.81)
                                       Richard Combra (Oak Bluffs – 14.88)
Also Present:  Winn Davis, County Manager; Diane Abbot, Temp. Executive Assistant; Sheriff McCormack; Treasurer Noreen Flanders; Dianne Powers, Register of Deeds; Ezra Blair, MV Times; Alexis Tonti, Vineyard Gazette.

Chairman Alley opened the meeting at 7:32 p.m. and passed the gavel to Chairman Early. Chairman Early convened the joint meeting. He asked Treasurer Flanders to speak to the budget transfers. Ms Flanders spoke to the transfers and also requested that the joint boards discuss the Early Retirement Incentive Program.

After review and discussion Commissioner Sawyer Moved that the County Commissioners approve the transfers.  Motion was Seconded by Commissioner Strauss. Vote was unanimous in favor.
Warren Doty asked the Advisory Board to vote separately on the items. Arthur Smadbeck Moved to Approve the budget transfers in the General Fund in the amount of $8,000.  Tristan Israel Seconded the Motion.
Roll call: Chilmark – aye; Edgartown – aye; Tisbury – aye; West Tisbury – aye. The Motion Passed Unanimously.  

Arthur Smadbeck Moved to Approve the Inter-departmental transfers in the General Fund in the amount of $9,063.64.  Warren Doty Seconded the Motion.
Roll call: Chilmark – aye; Edgartown – aye; Tisbury – aye; West Tisbury – aye. The Motion Passed Unanimously.  

Arthur Smadbeck Moved to Approve the Supplemental Appropriations in the amount of $2,641.08.  Tristan Israel Seconded the Motion.
Roll call: Chilmark – aye; Edgartown – aye; Tisbury – aye; West Tisbury – aye. The Motion Passed Unanimously.  

The Commissioners and Advisory Board Members discussed the Early Retirement Incentive.
Commissioner Sawyer Moved that County Commissioners accept the Early Retirement Incentive Program for Calendar Year 2003. Commissioner Strauss Seconded the Motion.  The Motion was Approved Unanimously.

Arthur Smadbeck Moved to Accept the Early Retirement Incentive Program.  Tristan Israel Seconded the Motion.
Roll call: Chilmark – no; Edgartown – aye; Tisbury – aye; West Tisbury – aye. The Motion Passed by a majority weighted vote of 61.57.  

Motion to adjourn the Dukes County Advisory Board meeting accepted at 8:07.

Commissioner Smith Moved that the Minutes of August 13, 2003, August 19, 2003, August 28, 2003 and September 4, 2003 be Approved as written. Commissioner Strauss Seconded the Motion.  The Minutes were Approved Unanimously.

County Manager Winn Davis reported that Executive Assistant Marsha Smolev had tendered her resignation on September 15th and he had accepted it. He noted that he will be filling the position with temporary help and will be looking over the current job description. Mr. Davis set October 8th as a goal setting session with the Commissioners and discussed a brief overview on how it would work. Commissioner Smith noted that he will be away that week, but would weigh in either by email or fax.
Mr. Davis reviewed his current schedule with the Commissioners and stated that he would be full-time in the office on October 7th.  

Mr. Davis reported on the Dionex 120 machine that is in the Water Testing Lab. He stated that the CEO had responded in writing and there are several options available to us.  Commissioner Strauss stated that he and Water Testing Lab Director Rob Culbert had met and discussed the letter and Rob is proposing a response, but did not have time to get it ready for today’s meeting. Commissioner Strauss said that he and Rob will put together the proposal and meet with Mr. Davis.

Mr. Davis stated that he had given Sheriff McCormack information from the Massachusetts Youth Council for grants up to $15,000.  The County is eligible to apply and money to match may be in-kind.  The grant is to encourage kids to learn about community.

Mr. Davis also discussed proposing RFPs for legal ads. Last year, he said, the County spent $6,000. We have two weekly papers, they are competitive – we should put capitalism to work.  He is also looking into RPFs for insurance (currently spend about $50,000).

Mr. Davis spoke of the budgetary process and said he heard from the Advisory Board that they want to start early, so he is going to sit down with the Treasurer and start the process.

Chairman Alley welcomed Winn Davis to the position.

Commissioner Smith stated that in the summer the Commissioners had asked for monthly revenue statements.  Ms. Flanders said that she and Mr. Davis would work on it and have it ready for the next meeting.

Commissioner Leland Moved to Adjourn.  Commissioner Strauss Seconded the Motion. The meeting Adjourned at 8:39 PM.
                        





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                                    JOSEPH E. SOLLITTO, JR., CLERK OF THE COURTS        -



 
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